Oracle SCM Functional Interview Questions: Purchasing

Purchasing

1. What are the approval hierarchy
2. What approval hierarchy you use in your implementation?
3. How to check what is the approval hierarchy used in your system?                                        Ans: If Use Approval Hierarchy option is enabled in the Financial Options form, it will use the position based hierarchy. If it is disabled then it will use the supervisor based hierarchy.
4. How to send the PO to a person before even approval who has that approval limit not through workflow hierarchy
5. Where to do the setup for specific approval limit for a person?

Oracle SCM Functional Interview Questions : Order Management

Order Management

1. How can we create a normal order line and a return line in a single order
2. How to change price in sales order line after booking without using any modifier. Is it possible, if Yes how?
3. Advanced Pricing
4. Configurator
5. What is Item validation org and how it is different from Item Master Org
6. Is it possible to do any transaction (receiving) transaction in Item master org?
7. What steps you will do to check if picking did not happen for an order after pick release?
8. What is system parameter and what is its significance?
9. What all setups required for an ATO order?
10. What all setups required for Back to Back order?
11. In an IR, the price of the item, from where it populates?
12. How can you change the price of the item in an IR?
13. How invoice get generated for IR?
14. What is the accounting entry happens for an IR invoice?
15. What is allocation means in sales order and in which step it happens?
16. What is the difference between allocation and reservation?
17. If an item is not allowed to enter in any sales order form, what is the setup behind this?
18. What is the difference between customer ordered and customer order enabled flag?
19. What are the drop shipment setups and explain the flow?
20. What are the tables involved in Drop Shipment
21. What is the difference between Pick Slip and Pack Slip?
22. What is Bill Of Lading?
23. If I want to have single invoice generated for all the lines of a sales order even if the lines were shipped in different delivery, what can I do?
24. What to do if I want to create a same delivery for all the lines of an order even if they were picked in different pick slip and delivery already created for few lines?
25. Any major issue you have faced in order management during implementation from standard oracle process, not customization

Interview Q&A -5: Form Personalization & Customization

Q. Have you heard about Zoom function in Oracle Apps Forms?
Yes. It is CUSTOM.ZOOM_AVAILABLE function

Q. What is the use?
Generally the function CUSTOM.ZOOM_AVAILABLE was used for navigation from a block to another and it by default returns BOOLEAN value; False. It was used in earlier time in Oracle Apps. Now we are using Open_Form, Call_Form etc.
Ex: If Zoom is available for this block, then return TRUE; otherwise FALSE.Always test for the form and block name. Refer to the SYSTEM variables for form name and block name in your code and branch accordingly. The module name of your form must match the form file name.

By default this routine must return FALSE.
The following example enables Zooms in the following places:

Form: FNDSCAUS, Block USER and

Form: FNDCPMCP, Block PROCESS

FUNCTION zoom_available RETURN BOOLEAN IS

form_name  VARCHAR2(30)  := NAME_IN(‘system.current_form’);

block_name VARCHAR2(30)  := NAME_IN(‘system.cursor_block’);

BEGIN

IF (form_name = ’FNDSCAUS’ AND block_name = ’USER’) OR

       (form_name = ’FNDCPMCP’ AND block_name = ’PROCESS’)

THEN

    RETURN TRUE;

ELSE

    RETURN FALSE;

END IF;

                    END zoom_available;

Q. What is the sequence of Trigger firing in Form?
                     a) Pre-Form

b) Pre-Block

c) Pre-Record

d) Pre-Text-Item

e) When-New-Form-Instance

f) When-New-Block-Instance

g) When-New-Record-Instance

                     h) When-New-Item-Instance

i) Post-Text-Item

j) Post-Record

k) Post-Block

l) Post-Form

Q. What is the process of Form registration in Oracle Apps?

• Send the file through FTP in binary mode to …/forms/US
• Generate *.fmx by running the fmx script
• f60gen module= userid=APPS/adm1n output_file= module_type=form batch=no compile_all=special

Q. What is the default directory of Forms in Oracle Apps?
Application top(autop)/forms/US

Q. How can we disable a form from the menu?
System Administrator (Responsibility) > Security > Responsibility -> Define (at Menu) > Find Responsibility Name & The Menu attached to it >  Exclusion > Exclude the Function of the Form

Q. How can you call DFF from Form?
By using a procedure called fnd_descr_flex.define
Ex: FND_DESCR_FLEX.DEFINE(BLOCK=>’ORDER_DETAIL’,  FIELD=>’DESCFF’,
                                                 APPL_SHORT_NAME=>’FND’,
                                                 DESC_FLEX_NAME=>’MYDESC’)

In Brief,

We need to follow the following steps in your form:
a) Create a displayed field to hold your concatenated segment values (the [ ] field).
b) Create fields (normally hidden) for each of the flexfield columns in your table (the

      one used for your flex).
c) In the form-level WHEN-NEW-FORM-INSTANCE,

call FND_DESCR_FLEX.DEFINE,

setting BLOCK parameter to the name of the block containing your [ ] field,

the FIELD parameter to the name of your [ ] field,

the APPL_SHORT_NAME parameter to the short name of your application and the DESC_FLEX_NAME parameter to the name of your descriptive flex.

In the form-level WHEN-NEW-ITEM-INSTANCE,

WHEN-VALIDATE-ITEM,

PRE-INSERT,

PRE-UPDATE,

POST-QUERY and

PRE-QUERY triggers place a call to FND_FLEX.EVENT as follows:

         FND_FLEX.EVENT ( ‘TRIGGER_NAME’);
where TRIGGER_NAME is the name of the trigger,

e.g. in the PRE-QUERY trigger …. FND_FLEX.EVENT(‘PRE-QUERY’);

Interview Q&A -4: Basic Concepts of Organization

Q. What is the difference between Operating Unit and Inventory Organization?

Operating Unit :- An Organization that uses  Oracle Cash management, Order management and Shipping Execution, Oracle Payables, Oracle Purchasing, and Oracle Receivables. It may be a sales Office, a division, or a dept. An operating unit is associated with a legal entity. Information is secured by operating unit for these applications. Each user sees information only for their operating unit. To run any of these applications, you choose a responsibility associated with an organization classified as an operating unit.

An organization for which you track inventory transactions and balances, and/or an organization that manufactures or distributes products. Examples, include (but are not limited to) manufacturing plants, warehouses, distribution centers, and sales offices. The following applications secure information by inventory organization: Oracle inventory, Bills of Material, Engineering, and Work in Process, Master Scheduling/MRP, Capacity, and Purchasing receiving functions. To run any of these applications, you must choose an organization that has been classified as an inventory organization.

Q. What is Set of Books?

A financial reporting entity that uses a particular chart of accounts, functional currency,

And accounting calendar. Oracle General Ledger secures transaction information (such as journal entries and balances) by set of books. When you use Oracle General Ledger, you choose a responsibility that specifies a set of books. You then see information for that set of books only.

Q. What is Item Validation Organization?

The organization that contains your master list of items. You define it by setting the OM: Item Validation Organization parameter. You must define all items and bills in your Item Validation Organization, but you also need to maintain your items and bills in separate organizations if you want to ship them from other warehouses.

OE_System_Parameters à master item organization à contains the item validation org

Q. Mention the table or views where Inventory Org, Items, Set of Books, GL Code Combinations, Operating Unit, Location, Customers, Vendors, and Invoices are stored in Apps.

          Inventory Org: – MTL_PARAMETERS/ORG_ORGANIZATION_DEFINITIONS

          Items: – MTL_SYSTEM_ITEMS_B

          Set of Books: – GL_SETS_OF_BOOKS

          GL Code Combinations: – GL_CODE_COMBINATIONS

          Operating Unit: – HR_ALL_OPERATING_UNITS

          Location: – MTL_ITEM_LOCATIONS

          Customers: – RA_CUSTOMERS

          Vendors: – PO_VENDOR_CONTACTS

          Invoices: – AP_INVOICES_ALL

Q. What is the profile to be read to find out what Inventory Organization and Operating Unit are you on?

Help à Diagonistics à Examine à $PROFILES$(org_id is the Operating Unit)

                                                                    (organization_id is the Inventory Org)

Q. What is Inventory Master Organization?

Items are defined in an Inventory Master Organization

More to Study here

Interview Q & A: FlexFields

FLEX FIELD

What is the difference between key flexfield and Descriptive flexfield?

Key Flexfield is used to describe unique identifiers that will have a better meaning than using number IDs. e.g a part number, a cost centre etc
Desc Flex is used to just capture extra information.
Key Flexfields have qualifiers whereas Desc Flexfields do not.
Desc Flexfields can have context sensitive segments while Key flexfields cannot.

And one more differenct that KFF displays like text item but DFF displays like [ ] .

Which procedure should be called to enable a DFF in a form?

FND_DESCR_FLEX.DEFINE

(BLOCK                                 => ‘BLOCK_NAME’
                ,FIELD                                    => ‘FORM_FIELD_NAME’
               ,APPL_SHORT_NAME      => ‘APP_NAME’
               ,DESC_FLEX_NAME         => ‘DFF_NAME’
               );

In Brief,

We need to follow the following steps in your form:
a) Create a displayed field to hold your concatenated segment values (the [ ] field).
b) Create fields (normally hidden) for each of the flexfield columns in your table (the

      one used for your flex).
c) In the form-level WHEN-NEW-FORM-INSTANCE,

call FND_DESCR_FLEX.DEFINE,

setting BLOCK parameter to the name of the block containing your [ ] field,

the FIELD parameter to the name of your [ ] field,

the APPL_SHORT_NAME parameter to the short name of your application and the DESC_FLEX_NAME parameter to the name of your descriptive flex.

In the form-level WHEN-NEW-ITEM-INSTANCE,

WHEN-VALIDATE-ITEM,

PRE-INSERT,

PRE-UPDATE,

POST-QUERY and

PRE-QUERY triggers place a call to FND_FLEX.EVENT as follows:

         FND_FLEX.EVENT ( ‘TRIGGER_NAME’);
where TRIGGER_NAME is the name of the trigger,

e.g. in the PRE-QUERY trigger …. FND_FLEX.EVENT(‘PRE-QUERY’);

Which procedure should be used to make the DFF read only at run time?

FND_DESCR_FLEX.UPDATE_DEFINITION()

What is the difference between flexfield qualifier and segment qualifier?

Flexfiled qualifier identifies segement in a flexfield and segment qualifier identifies value in a segment.

There are four types of flexfiled qualifier

1)     Balancing segment qualifier

2)     cost center

3)     natural account and

4)     intercompnay

segemtn qualifier :-

1)     allow budgeting

2)     allow posting

3)     account type

4)     contral account and

5)     reconciliation flag

What are the components of DFF (like structure, segment)?
Howmany Key flexfiels are there in Inventory?

Interview Q & A -1: FlexFields

FLEX FIELD

What is the difference between key flexfield and Descriptive flexfield?

Key Flexfield is used to describe unique identifiers that will have a better meaning than using number IDs. e.g a part number, a cost centre etc
Desc Flex is used to just capture extra information.
Key Flexfields have qualifiers whereas Desc Flexfields do not.
Desc Flexfields can have context sensitive segments while Key flexfields cannot.

And one more differenct that KFF displays like text item but DFF displays like [ ] .

Which procedure should be called to enable a DFF in a form?

FND_DESCR_FLEX.DEFINE

(BLOCK                                 => ‘BLOCK_NAME’
                ,FIELD                                    => ‘FORM_FIELD_NAME’
               ,APPL_SHORT_NAME      => ‘APP_NAME’
               ,DESC_FLEX_NAME         => ‘DFF_NAME’
               );

In Brief,

We need to follow the following steps in your form:
a) Create a displayed field to hold your concatenated segment values (the [ ] field).
b) Create fields (normally hidden) for each of the flexfield columns in your table (the

      one used for your flex).
c) In the form-level WHEN-NEW-FORM-INSTANCE,

call FND_DESCR_FLEX.DEFINE,

setting BLOCK parameter to the name of the block containing your [ ] field,

the FIELD parameter to the name of your [ ] field,

the APPL_SHORT_NAME parameter to the short name of your application and the DESC_FLEX_NAME parameter to the name of your descriptive flex.

In the form-level WHEN-NEW-ITEM-INSTANCE,

WHEN-VALIDATE-ITEM,

PRE-INSERT,

PRE-UPDATE,

POST-QUERY and

PRE-QUERY triggers place a call to FND_FLEX.EVENT as follows:

         FND_FLEX.EVENT ( ‘TRIGGER_NAME’);
where TRIGGER_NAME is the name of the trigger,

e.g. in the PRE-QUERY trigger …. FND_FLEX.EVENT(‘PRE-QUERY’);

Which procedure should be used to make the DFF read only at run time?

FND_DESCR_FLEX.UPDATE_DEFINITION()

What is the difference between flexfield qualifier and segment qualifier?

Flexfiled qualifier identifies segement in a flexfield and segment qualifier identifies value in a segment.

There are four types of flexfiled qualifier

1)     Balancing segment qualifier

2)     cost center

3)     natural account and

4)     intercompnay

segemtn qualifier :-

1)     allow budgeting

2)     allow posting

3)     account type

4)     contral account and

5)     reconciliation flag

What are the components of DFF (like structure, segment)?
Howmany Key flexfiels are there in Inventory?
What is Value Set?
Value Sets define and store the valid items of data, which may be entered into a field. Key Flexfields, Descriptive Flexfields and many standard fields use Value Sets. Oracle already comes with hundreds of Value Sets. We define additional Value Sets to support our own user-defined Key and Descriptive Flexfields (although we may use any existing standard Value Sets if they suit our purpose). In defining a new Value Set, we are defining the physical format of valid data, which can reside in that Value Set. Data in a Value Set can be of several types: 

•  Independently loaded into a Value Set (through a standard form). 
•  Resident in a table (to which we direct the Value Set definition). 
•  There could be No Validation (any data can go into the field, but still subject to the formatting rules.) 
•  Dependent on the value of data in a preceding Independent segment (loaded through a standard form). 

Ex: For Supplies & Accessories CC in ATP, we define GEMS_GPO_ASSIGN_SET value set for the assignment set associated with that OU.