Oracle iProcurement Overview

Features and Overview of iProcurement

• Web based applications allows organization to perform purchase activities 
• It’s a self-service application module which enables buyers raise and work on requisitions and corresponding tracking 
• Web based shopping interface for goods and services including requisitions for temporary rate based labor 
• Complete Catalog and Contents management 
• Online Approvals management 
• Streamlined order placement in integration with Purchasing 
• Streamlined with Sourcing to complete the RFQ negotiation cycle 
• Complete Order Tracking

Procurement Process in iProcurement

• Process 

• Enter Requisition online using catalog form 
• Workflow Approval 
• Buyer Creates Purchase Order 
• Supplier Notified and delivers directly to requestor 
• Record Receipt in iProcurement 

• iProcurement Process Flow in Oracle 
• Ordering 
• Requisition 
• PO 
• Receiving 
• Analysis 
• Payment 
• Supplier Performance 
• Sourcing 
• Supplier Management 
• Negotiations & Awards 
• Catalog Content Management 

Why switching to iProcurement

Issues in conventional procurement systems are

• Lack of procurement information 
• Minimal coordination of common purchases across organizations 
• Scarcity of formal contracts(Only available are BPA and CPA) 
• Large complexity like more people involved 
• Lack of standardized process or systems 

Benefits of iProcurement

• It provides an intuitive web interface 
• Goods and services can be found easily and added to the cart like any other online shopping portals 
• Streamlines Order Placement – Shopping 
• Shopping List 
• Multiple Shopping Cart 
• Copy orders 
• Service Requests 
• Non Catalog Requests 
• Automatic Document creation 
• Centralized Purchasing 
• Streamlined Order Placement – Delivery 
• Inventory Replenishment Requests 
• Streamlined Order Placement – Billing 
• Procurement Card purchases for Catalog orders 
• Oracle project integration 
• Multiple Account Distributions and Account generation workflow integration 
• Streamlined Order Placement 
• Notes – Additional Item information, Upload & view attachments 
• Approvals – Approval routing configuration and Vacation scheduling 
• Review/resubmit and Cancellation 
• Desktop receiving 
• Requestor can receive and confirm receipt of requested goods and services directly in iProcurement 
• iProcurement can automatically record the receipt transaction 
• Streamlines employee ordering 
• Enforce purchasing policies 
• Reduces procuring costs 
• Easy to upload and view additional information 
• Search product internally or from external sources 
• Automatic document creation 
• Center led procurement process 

R12 Enhancements

• New Approval types 
• New user-interface options 
• New option for creating and maintaining favorite lists 
• Unified catalog architecture 
• Better catalog authoring capability for buyers, supplier and catalog administrators 
• Tolerance based change request routing and Approval 
• Content security enhancements 

Integration with other applications

• Oracle Purchasing 
• Oracle Payables 
• Oracle Inventory 
• Oracle Projects 

iProcurement in P2P flow

• Setups 
• Jobs 
• Positions 
• Employees 
• Hierarchies 
• Approval Groups 
• Assignment sets 
• Item categories 
• Buyers 
• Purchasing/Financial/Receiving options 
• DFF for Item Categories 
• Define Information templates 
• Define Realms 
• Setup Attachments 
• Setup Profile options 
• Enable Function Securities 

Item Availability in iProcurement

• Internal Catalog: Items assigned to categories enabled for iProcurement 
• External Catalogs: Managed by supplier/Third Part or Self-managed 

Flow

• Requisition Creation 
• Requisition Approval 
• PO creation and processing 
• Shipment of Goods 
• Receiving of Goods 
• Invoicing 
• Payments

Note: underlined steps can be done in iProcurement, for others EBS integration needed with respective modules

Core features of iProcurement

• Catalog Management 
• Shopping 
• Checkout 
• Requisition Tracking and Management 
• Desktop Receiving